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Top rates of pay. A global company. UK's premier brand of construction equipment.

Assistant Admin Manager

Cover Letter: Not Required
Posted: 4th December 2020

To support the continued growth of Hitachi Construction Machinery UK Ltd (HCMUK), we are looking for a Assistant Administration Manager to join the Admin Team based from Hebburn. The basic hours are 40 hours per week, although some additional hours can be expected. Your duties will include:

  • Lead and manage the Company’s accounts payable and accounts receivable functions including a team of people who are responsible for processing invoices, payments, customer/supplier reconciliations and GRNI;
  • Participate in the effective management of the Company’s working capital through direct management of parts and service debtors including credit and trade references (where appropriate), liaising with stakeholders to resolve queries or complaints efficiently and reconciliation of customer payments.
  • Production of working capital reporting on a monthly and ad-hoc basis, including analysis for senior managers.
  • Ensure all administrative procedures are correctly adhered to whilst providing continuous improvement of processes and systems.
  • Building relationships with internal and external stakeholders including liaising with company departments on a regular basis, including production control, purchasing, product support and procurement the sales team / sales administration team.
  • Management of the Company’s reception, visitor acceptance and national call handling functions;
  • Carry out appraisals on all members of the department.
  • Ensuring training records are kept up to date.
  • Authorise invoices in line with Company authorisation matrix.
  • Ensure accurate financial records are maintained in line with legislative and HCM document retention requirements.
  • Ensure that finance processes and procedures are in place and kept up to date.

About You

Skills, Knowledge & Abilities


  • GCSE Maths and English (Grade C or equivalent).
  • Demonstrable experience in similar role, minimum of 4 years’ experience.
  • Strong communication, change management and stakeholder engagement success.
  • Ability to lead a team and influence executive leadership across functions.
  • Ability to manage change and comply with internal and external business processes.
  • Excellent time management skills, be a forward thinker with the capability to plan ahead with strong organisational and planning skills in a fast-paced environment.
  • Ability to work under pressure, with the aptitude to think on your feet and resolve issues that may arise.
  • Has a “can do/ will do” attitude.
  • Punctual and reliable.
  • Keeps people informed of progress on key tasks.
  • Polite and approachable at all times.
  • Conducts themselves in a courteous and professional manner.
  • Attention to detail.
  • Analyse own performance and takes steps to improve this.
  • Remains focused when faced with competing demands.
  • Keeps people informed of progress on key tasks.
  • Adapts their communication style to suit their customer/colleague responding to their feedback.
  • Excellent IT skills, being proficient with applications such as MS office, particular MS Excel.


  • Experience of working in the manufacturing or similar industry.
  • The ability to build rapport quickly with colleagues and customers.
  • Ability to provide assistance and support to colleagues, demonstrating a hands-on approach with an aptitude to effectively organise and prioritise workloads.

About Us

We are wholly owned subsidiary of Hitachi Construction Machinery Europe and responsible for the supply of excavators; wheel loaders, rigid dump trucks, parts and servicing to the UK and Irish construction industry. Hitachi produces the widest range of hydraulic excavators in the world and are renowned for their high quality, advanced technology, and unrivalled reliability.

Formed almost 50 years ago, Hitachi Construction Machinery (UK) is a leading name in the construction equipment market, and has been rewarded with the title of ‘UK’s number one excavator supplier’

HCMUK forms part of a truly global brand recognised worldwide and operating in almost every corner of the globe. We are a part of a group made up from more than 850 companies with 320,000 employees and an annual turnover in excess of £69 billion.

Rewards and Benefits

Here at HCMUK, people are the heart of our business, and we recognise human value in the creation of pleasant workplaces, where employees can thrive and display their abilities, whilst ensuring their safety and wellbeing is at the forefront of our culture. You can expect a very competitive salary and benefits package to match.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons.

If you would like to be considered for this position, please complete our online application form. Closing date for applications is Wednesday 16th December 2020. The Company reserves the right to close the vacancy earlier should we identify a suitable candidate before that date. Please note that if you have not heard from us within 4 weeks of the closing date then please assume your application on this occasion has been unsuccessful.

We take this opportunity to thank you for the interest you have shown in our Company and wish you good luck in your job search.

All applicants must already have the right to live and work in the EEA (European Economic Area), the Company regrets that it cannot accept applications from any individuals without this entitlement.

No Agencies Please

Hitachi Construction Machinery (UK)